Below you will find a step-by-step tutorial of how to create an event for your ministry.
Please follow the directions closely for consistency and to ensure all events are promoted properly and efficiently.
If you only have a Communication Request, skip steps 1-3 to the Communication Request Form below.
CREATING AN EVENT
Click on the heading below for a detailed explanation
1. PCO EVENT CREATION ↓
On the Planning Center Event Calendar site - https://calendar.planningcenteronline.com/ - where you will create a new event by clicking the "NEW EVENT" button on the top right of the calendar. Be sure to check that the date and time of your event is free, as well as what is happening the days/weeks around your event to not overcrowd the church calendar. Fill out all the important information including location, tech needs, resources, description, etc. (There is no longer a communication request in the PCO Calendar).
2. CHURCH CENTER EVENT REGISTRATION ↓
EVERY EVENT needs an “event registration,” regardless if the event requires a sign up or not.
On the PCO Registrations site - https://registrations.planningcenteronline.com/ - create a "NEW EVENT" on the top right of the screen. Fill out the details like title and date/time of the event, and the third screen is what “type” of event this is. Specify if this event requires a sign up for the registration, OR will this event just be added to the general event calendar for promotion with no sign up necessary.
3. FINAL EVENT DETAILS ↓
The Comm Team can place an image for your event after you have created the event if you don't have one already (fill out a comm request). Enter in all the details of your event at the bottom of the page. Be sure to specify whether or not you desire your event on the outfacing church calendar in the "visibility" section by clicking either everyone, link only, or hidden - this will determine if it is displayed on our website, if you just want to send the link to specific people, or if you do not want it visible at all. Also, please specify your ministry on the category section so people can filter events by ministry.
4. COMMUNICATION REQUEST↓
The last step is filling out a Communication Request form below. This step is only necessary if you need the CATC Communication Team to create or update your promotion for the event. If your event is something you set the visibility as link only on the registration, you will be reaching out on your own to a specific group and you probably will not need a Communication Request.